Nextgenwatches believes that the protection of personal information acquired from our customers, clients, business associates, shareholders and all other persons concerned with our business (“individuals”) is an important social responsibility.
To protect all such personal information, we comply with the Act on the Protection of Personal Information (Act No.65 of 2015) (“the Protection of Personal Information Law”) and other applicable Japanese laws and regulations, including ministerial guidelines, as well as this Privacy Policy.
This Privacy Policy provides guidance for the protection, management, and use of all personal information and anonymously processed information held by Nextgenwatches.
Except as otherwise provided in this Privacy Policy, the definitions of terms used herein shall follow those defined under the Protection of Personal Information Law and other applicable laws and regulations.
Notwithstanding this Privacy Policy, personal information containing individual numbers and specific personal information shall be handled in accordance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No.27 of 2013) and other applicable laws and regulations.
1. Acquisition of Personal Information
When acquiring personal information, we obtain the individual’s consent, except where handling of such information is permitted by laws and regulations.
We clearly notify individuals of the purpose of use at the time of acquisition and use personal information only within the scope necessary to achieve those purposes.
We do not acquire special care-required personal information unless prior consent has been obtained or where permitted by laws and regulations.
2. Purpose of Use
In principle, personal information is used for the following purposes:
Personal information of customers
- Conducting questionnaires and monitoring programs to improve services and develop products
- Providing information related to products and services
- Responding appropriately to inquiries and consultations
Personal information of officers and employees of business associates
- Personnel management and administrative operations
- Notifications and reporting required under applicable laws and regulations
- Compliance with labor laws and regulations for retired employees
3. Management of Personal Data
We manage personal data appropriately to prevent unauthorized access, loss, alteration, leakage, damage, or destruction, and to ensure accuracy and security.
Supervisors are appointed in each department handling personal data, and they take necessary and appropriate measures to ensure proper protection and use.
4. Non-Disclosure to Third Parties
We do not disclose personal data to third parties except in the following cases:
- When prior consent has been obtained from the individual
- When the data cannot be used to identify an individual
- When outsourcing or subcontracting business operations, provided data is used only within the approved purpose and appropriate supervision is exercised
- When disclosure is required by laws, regulations, or court orders
- When disclosure is necessary to protect the life, body, or property of an individual or for public interest and obtaining consent is difficult
- When personal data is transferred due to business succession, merger, or corporate division
- When personal data is jointly used as permitted by applicable laws
5. Requests for Disclosure, Amendment, or Deletion
We respond appropriately to requests from individuals regarding disclosure, correction, deletion, or discontinuance of use of retained personal data after confirming identity.
Requests must be submitted using the designated request form along with identity verification documents.
Responses will be provided in writing after proper verification. Please note that processing may take time, and submitted documents will not be returned.
6. Personal Information of Persons Under 20 Years Old
Personal information of individuals under 20 years of age is protected in the same manner as other personal information. Parental or guardian consent will be obtained when required.
7. Website Security
We take necessary and appropriate security measures to operate and manage our website safely, including access restrictions and system controls.
All information submitted through our website is encrypted using SSL (Secure Sockets Layer).
Cookies may be used to improve website functionality and analyze access statistics, but they are not used to identify individuals or infringe on privacy.
8. Revisions
This Privacy Policy may be revised from time to time to improve data protection measures or to comply with changes in laws and regulations.
